DB Manager :: Add new publication and PDF

Introduction

This page will direct an xBio:D user on the procedure to follow in order to add a new publication into the xBio:D database and also upload a PDF that corresponds to the publication. Only users with literature permissions are able to manage literature, so if you would like to contribute to the xBio:D literature resources, please contact hol-help@osu.edu and request permission.

Check for Existing Publication

Before entering a new publication, first confirm that the publication is not already present within the xBio:D database. This can be accomplished by searching within HOL for the author of the publication to add. Enter the last name first, a comma, then the initials for the author. HOL will autocomplete the names of people will existing names within the database. Once on the page for the author, expand the publications section to list all of the available publications in which is the person is an author. HOL will list all of the publications that are also linked to synonymous names for the current name spelling of the individual. After verifying that the publication is not present, you can now add the publication.

Publication to add

Publications for person (none available)

Add a new publication

Go to the Database Manager Add Publication page by clicking "Add Publication" in the left menu. Search for the author by entering the last name of the author first followed by a comma then their initials. Many of the search boxes will autocomplete with values available within the database and all can accept wildcard (%) characters within the search. If an author is not already in the database, click on "Add Person" in the left menu to add a new person. In the case when a publication has more than three authors, a party, or a numbered sequence of people within a group, need to be used. In the autocomplete search for the first author only, a list of parties will display that match the individual's name in the search box. If the proper party, i.e., right order and constituency of people, is available, click on the party and the party ID will appear in the search box. If a new party needs added, click on "Add Party" in the left menu to add the authors in the correct order from first author to last author. Please enter the author name as-is on the publication. If an author uses multiple author names, the author names can be synonymized around a preferred name of a person.

Enter the title of a publication with a punctuation mark, generally a period, at the conclusion with the proper capitalization being followed based on the type of publication and general grammar rules for the native language. If a translated title is used, place the title within square brackets with the punctuation mark occurring before the closing bracket, e.g., [Study of insects.]. If journals or publishers are not present, they can be added from "Add Journal" or "Add Publisher", respectively. Only use full, un-abbreviated names for both journals and publishers, and also make sure that they do not exist prior to entry of new ones. A journal will also need to have the open-access and copyright holder status defined. If unknown, use closed-access and author-held copyright. Volume numbers, if in roman numerals, should be replaced with the Arabic numeral equivalent, e.g., XIX -> 19.

A PDF availability flag can be turned on to make a PDF available in cases where a journal is closed-access but a particular article is open-access. Also, if a doi is available for the publication, please enter that along with the rest of the information. Do not include a DOI-resolving service before the identifier, i.e., do not include http://dx.doi.org and the like. Once finished, click the "Add Publication" button to enter the publication.

Publication being added